Personal data I collect:
I must collect your name or I can only call you Sir, Madam or Mr, Mrs, Miss, Ms, your email address so I can communicate with you, your mobile number so I can call you to arrange required pre shoot meetings and double check any arrangements, your address so I can post you the photographs you have paid me for if you want them printing as there are other mediums to send these (secure communication mediums) and or course my invoice, because that’s what you’ve paid me to do, take photographs. All of this is necessary for me to do my job.
How I collect and keep your personal data:
Generally I will give you a business card which has my phone number, website URL and email details on or someone will recommend me to you, giving you my contact details or you have contacted me from the form on my website. Then I receive an email from you, which arrives in my email inbox which is tightly passworded with something that doesn’t contain my dogs name, favourite beer or food. If you go ahead with booking me as your photographer, I will store your email securely, encrypted on my computer. My computer is also tightly passworded. Should you make an enquiry and don’t book me (your mistake!) I will delete all your personal data from my client database, unless you specifically ask me to keep in touch with you.
I need to mention Cookies, my favourite are chocolate chip but they do crumble quickly when dipped in tea. Ok a cookie is an element of data that a website can send to your browser, which may then store it on your computer. It can then be used to provide you with tailored information. Cookies are used to personalise the content that you and other users will see. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it. Google Analytics send me a monthly report showing the performance of my shinny website, number of visits, up or down on last month but that is it, they don’t collect any personal identifiable data.
I have a blog on my website where I like to show off with my photography. If you comment on it, it is all in the public domain, with worldwide exposure so everyone can see it, so don’t write down any personal data here.
Right of confirmation, access, rectification and erasure:
In all honesty if you have any questions about how your personal data is handled, please email me and I will show you all the information I have on you. Don’t be disappointed as it will be exactly the same information you have provided to me along with the signed contract and price. If some of the information is wrong, you have the right to correct it and I would definitely recommend we do this as I do not want to turn up at the wrong address, wrong time, wrong date or year because neither of us want to happen, as its embarrassing! If you’d like me to delete all your personal data, you have the right to request it, but I wouldn’t recommend asking for this to happen prior to the photoshoot as I definitely need to know this so I can work for you. When we are finished and I have completed the work for you, I’m more than happy to delete all your data and close your account, it will be just like we never met but you will have great photographic images which will remind you of me, from the wow factor.
Use of your data
100% definitely I will use your email to email you about your commission. If there’s something related to your commission like a discount code for prints, I’ll possibly email you that too as it will save some of your hard earned cash. If there’s something unrelated to your commission but related to something really cool we had a human conversation about, I may well email you about that too. I will never give your email address or data out to anyone else. I also won’t be sending you lots of newsletters as to be honest I’m far too busy to write these. There may be the occasion when I need to give your phone numbers to second shooters, assistants, etc because similar to the clause above, it is best for all involved if they are able to find you on the day of the photoshoot.
I have a questionnaire that asks you for details about the commission, this does not go anywhere it stays on my computer and then into a pdf on my password protected computer.
Sometimes your commission photographs may look really amazing to an independent blogger, they may ask my permission to use these. Again, nothing can happen without your consent so I wouldn’t stress about this either. Sometimes I submit photos to competitions because it’s what I like to do, but I tend to only use photos you’ve already given permission for on my own website. Should I want to enter a photograph you have not given permission for I will ask you first.
Use of your face-based data
When it comes to photographs, the EU hasn’t been too specific about what that means for working photographers that we need to demonstrate reasonable and legitimate use. I can tell you that I won’t sell your photos, if a third party does approach me asking me to buy one of your photos, I will email you about it. Sometimes you may want to sell it.
There’s a couple of things I do to run my business, like show my work on Facebook, Instagram, Twitter and my own shinny website, which is secure too. If you have booked me you probably have already looked at my photos. I do ask in my contract for permission to use the photographs to promote by business, but you can always decide to keep your commission private. I have taken a lot of photographs that no one has seen and I respect that some people don’t want to be on the Internet. Even if you don’t specify that you want out, I will actually ask you directly after the commission if you’re ok with me putting you and your anyone else you invited or included in the photoshoot on my website. You can veto any photos you do not want on my website or social media. It is your responsibility to ask anyone else you invited along or included in the shoots permission.
I store photographs on a password encrypted hard drive in my house that is behind a locked door, the lock is very secure and I also have a dog too that barks a lot when someone calls round. Where the images are on an online gallery, I make sure this is password protected and only you know the password. I also make sure the provider of the online gallery is also GDPR compliant and likewise with file transfer provider they are GDPR compliant. Where I arrange for printing on your behalf I also make sure that the print provider is GDPR compliant.
If you have any questions about data privacy please contact me.